Proposal Writing

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Sample Grant Proposal

Use this sample grant proposal to help you in the process of preparing your own request for funding. Check with your state department of education to see if they require a certain format in their request for proposal (RFP).

Many foundations also have specific requirements. This sample grant proposal contains:

• Sample Cover Letter

• Sample Cover Page

• Sample Grant Proposal

• Sample Letter Format Grant Proposal for Foundations.

Sample Cover Letter for Grant Proposal

The cover letter should contain a summary of your proposal, introduce your organization and summarize any recent communications you’ve had with the funding organization. Include the amount of funding that you are requesting, the population it will serve, and the need it will help solve. Try to bring your project to life in the cover letter and actively engage your reader.

15/01/2015

Mr William,

Executive Director

ABC Foundation

13 Hill Street, Chennai 32.

Dear Mr William,

READ TO SUCCEED PROJECT

Loyola College School is pleased to present this proposal for your review. We look forward to partnering with you to provide a reading intervention program for our students with poor reading skills called Read to Succeed. Loyola College School has over 500 at risk students with a reading performance of at least two years behind their current grade level. The objective of the Read to Succeed Program is to help all students with poor reading skills learn to read at grade level and increase their reading speed, comprehension, and reading attention span.

During the last year, we have been piloting the Read to Succeed Program with a small group of students with poor reading skills and have seen dramatic improvements with most of the students increasing their reading ability by one to two grade levels. The Read to Succeed Program provides students with access to assistive reading systems, along with training for classroom teachers and reading specialists.

We have seen measurable success and we are now seeking to expand our Read to Succeed Program to address the needs of all the at risk students in the Loyola College School. Our proposal requests RS 1lakh 50 thousand in funding to obtain the software, hardware, and training necessary to equip the Loyola College School resource room with five assistive reading systems, each including a computer, scanner and assistive reading software.

We appreciate ABC Foundation taking an interest in helping our students develop their reading skills through our new reading program! Please give me a call at 703-555-1212 x342 if you require any further information or have any questions concerning this proposal.

Thank you,

Albin John

Special Education Coordinator

Loyola College School.

Sample Grant Proposal Cover Page

Read to Succeed! Improving Reading Performance for At Risk Students

Submitted to: The ABC Foundation

Date: 15 January, 2015

Albin John

Special Education Coordinator

Loyola College School

Nungabakkam , Chennai 32.

Sample Grant Proposal

Read to Succeed! Improving Reading Performance for At Risk Students

Project Abstract

The project abstract should present a concise summary of the project. It should be no longer than a page and include the need for the project and the population it will serve, a brief description of the project and its goals and objectives, as well as the applicant’s background and qualifications. Make sure you include the amount of funding that is being sought. Finally, mention how the program will be evaluated to measure the success of the programs. The abstract should be the last section you write.

The Loyola College School, in Nungabakkam is seeking a grant to expand our Read to Succeed! Program with the objective of helping all of our risk students increase their reading skills and to read at grade level using the same classroom textbooks and materials as their peers. The objective is that by the end of the year the students will have at least doubled their reading speed and will have improved their reading skills by one to two grade levels. The Read to Succeed! Program is based on the latest research on effective reading instruction. Funding in the amount of RS 1lakh 50 thousand is requested for staff training and to purchase the required software and hardware for the school’s resource room.

Statement of Need

The statement of need should describe the problem that the project will attempt to address. Also, describe the population that will be served.

Loyola College School has 3000 students, of which 500 have been determined to be at risk in their reading performance for a variety of reasons including learning disabilities, such as attention deficit disorder (ADD) and dyslexia, or other economic and language-based difficulties.

Loyola College School is eligible for Title 1 funds and if these students are not given an opportunity to improve their reading skills they are, as studies show, more likely to be truant and drop out of school.

Program Description

Describe the project or program and provide information on how it will be implemented. Include information on what will be accomplished and the desired outcome.

Loyola College Read to Succeed Project will enable at risk students to improve their reading skills through utilization of five hundred computers equipped with scanners and assistive reading software. Students using this innovative reading system will be able to utilize all their classroom materials, including textbooks providing them access to the general curriculum. The students will increase their reading speed and comprehension, which will help them obtain classroom subject proficiency. Included in the Read to Succeed! Project will be a day of training for the reading specialist and classroom teachers on the features and use of the software.

EEnglish Assistive Reading Technology

Include information on any new assistive technology that you will be using, or attach a brochure from the manufacturer to the Appendix section of proposal.

E- English software, from EEnglish Educational Systems, uses a multi-sensory approach to help students with learning and reading difficulties. The E- English was developed for people with reading difficulties caused by learning disabilities, such as dyslexia, attention deficit disorder (ADD) and other language based difficulties. The E- English is research-based assistive reading software developed with guidance from leading reading experts. It enables all children access to state and national curricula and conforms to today’s research focused funding requirements.

With the E- English, a student with reading difficulties has access to textbooks and classroom materials displayed as an exact image on the computer screen. The text is then read aloud using the highest quality, most human sounding synthetic speech while highlighting words and sentences visually on screen.

One of the benefits of using assistive reading technology, such as the E- English, is that students are able access classroom textbooks for increased access to general curriculum materials. This means they can use the same materials used in the classroom and the students are able to continue learning in the least restrictive environment. In addition to reading tools, E- English includes audible tools to assist word decoding (syllabification and spelling), tools to assist with writing (spell-checking and word-prediction), and a tool that speaks and highlights pages from the Internet, opening up a whole world of knowledge. The E- English can also be used for classroom and standardized test-taking, offering more independence for both the student and teacher.

Assistive reading technology has been shown (e.g., Heckler, L., Burns, L., Katz, L., Elkind, J., and Elkind, K. 2002 ; Elkind 1998) to help poor readers increase reading speed and comprehension, as well as increase attention.

References

Heckler, L., Burns, L., Katz, L., Elkind, J., and Elkind, K. 2002 Benefits of Assistive Reading

Software for Students with Attention Disorders. Annals of Dyslexia, To Appear December 2002

Volume 52

Elkind, J. 1998. A Study of the Efficacy of the E ENGLISHReading Machine in Enhancing Poor Reading Performance. Portola Valley, CA: Lexia Institute

Wise, B. and Olson, R. 1995 Computer-based Phonological Awareness and Reading Instruction.

Annals of Dyslexia 45:99-122

Elkind, J., Cohen K., and Murray, C. 1993 Using Computer-based Readers to Improve Reading

Comprehension of Students with Dyslexia. Annals of Dyslexia, 46:159-186

Olson, R. and Wise, B. 1992. Reading on the Computer with Orthographic and Speech Feedback.Reading and Writing 4:107-44

Olson R., Foltz G., and Wise, B. 1987 Reading Instruction and Remediation with the Aid of

Computer Speech. In D. Reinking (ed.) Computers and Reading: Issues for Theory and Practice, New York: Teachers College Press, Columbia University.

Goals & Objectives

Describe the project objectives in measurable terms that address the academic and technology needs of the students.

The goal of the Read to Succeed! Project is to enable at risk students and students with learning and reading disabilities to improve their reading skills to the point where they can succeed in school and develop the reading skills that will prepare them for high school and post-secondary education. Studies have shown that poor readers, who are reading at a grade level or more behind, are more likely to be disruptive in the classroom, truant from school, and at risk of dropping out of high school.

The main objectives include:

1. Providing a measurable increase in reading speed, comprehension, and reading attention span. The objective is that the students will double their reading speed and increase their reading skills by one to two grade levels by the end of the school year.

2. Enabling poor readers to access the general curriculum through the use of assistive reading technology to scan and read their textbooks and other classroom materials.

3. Providing learning disabled students with a multi-sensory reading alternative that will help them increase their reading speed to the point they can read on their own.

4. Helping learning and reading disabled students stay in their regular classroom with their peers, so they can continue learning in a least restrictive environment.

Timeline

Activities

·         Submit Grant Proposal                                    October, 2015

·         Expected Grant Notification              December, 2015

·         Obtain Hardware and Software               January, 2016

·         Set up E ENGLISH                             January, 2016

·         Training Session for Teachers                February, 2016

·         Student Introduction                                February, 2016

·         Test Initial Reading Speed                      February, 2016

·         Begin First 12-week Phase                     March, 2016-May, 2016

·         Test Reading Improvement                    June, 2016

·         Prepare Results Report                          June, 2016

Budget

Include in the budget all expenses for your project, including necessary training costs. Mention any co-funding that you are using from other sources. You may want to include a brief narrative of expenses along with a table of individual cost components. The budget includes funds for a Lab Pack containing five copies.

The budget includes funds for a Lab Pack containing five copies of E ENGLISH Educational System’s

Scan/Read Color software, along with five hundred computers and scanners. This will provide five independent assistive reading workstations. This will give students the greatest flexibility in using their textbooks and other classroom materials.

	Price	Quantity	Total
E – English Scan/Read Lab Pack (Color) 5-Pack
Software Maintenance Agreement (SMA)
Epson 300 Scanner
Dell PC with Monitor
Training
			150000 total

Note: Sample pricing is provided for demonstration purposes only. Please obtain current pricing from E – English Educational Systems or your local representative.

Evaluation

Provide information on the metrics that will be used to determine the effectiveness of the project or program. Standardized reading tests will be conducted at the start of the Read to Succeed! Program and again at the end of the school year to determine increases in reading speed and comprehension. Additionally, those students with ADD will be tested to determine increased reading attention rates.

Staff and Organizational Information

Include the staff qualifications, certifications, and skills. Describe the organization and include

information indicating the organization’s capacity to implement and sustain the program.

Albin John, Special Education Coordinator, holds a Bachelor’s Degree in Special Education from Joseph College. Albin John has extensive experience working with students with severe reading difficulties and was responsible for implementing the successful pilot test program in 2015. He is proficient with learning technology, including computer hardware and software.

Prof Amal , Speech and Language specialist , holds a Bachelor’s degree from the University of Tanjore and a Master’s degree from Bharathidasn University. Amal is working with the students with severe learning disabilities and will be responsible for coordinating participation with classroom teachers.

Francis, Principal, holds a Master’s degree in Education from Loyola College. Francis is providing support for this program and has taken responsibility for parental and community involvement.

Appendix

Include relevant items in the Appendix including letters of support, research support, organizational collateral, proof of non-profit tax status, annual reports, and manufacturer’s brochure.

•         Letter of Support

•         Assistive Reading Software Efficacy Study

·         Annual Report

•         Manufacturer’s Brochure

Sample Letter Format Grant Proposal for Foundations

The letter format has traditionally been used for proposals to seek funds from private foundation sources. Before sending a letter format proposal to a foundation, you should call or send them a letter of inquiry to make sure that they fund the type of grant you are requesting, and to check on any specific requirements they may have. Remember to attach supplemental materials such as brochures, efficacy studies, annual reports, tax certificates, or letters of support to your proposal.

Loyola college school

Nungabakkam

Chennai 3

January 8, 2015

Mr willaim

ABC Foundation

13 Hill Street

Chennai 32

RE: READ TO SUCCEED! PROJECT

The Loyola College School in Nungabakkam, Chennai is seeking a grant to provide help at risk students improve their reading skills. These at risk students are currently reading at two or more grade levels behind their peers. The objective of the Read to Succeed! Program is to help at risk students improve their reading speed, comprehension, and reading attention span to the point where they are reading at grade level. Funding in the amount of 150000 is requested to implement this program and for the purchase assistive reading software and hardware for the school’s resource room.

Loyola College School has 2760 students. Of those 2760 students, 500 have been determined to be at risk in their reading skills for a variety of reasons including learning disabilities, such as dyslexia and attention deficit disorder (ADD), or other economic and language based difficulties. Additionally, Loyola College School is eligible for Title 1 funds and if these students are not given an opportunity to improve their reading skills, they are at greater risk of falling further behind their classroom making truancy and dropping out of school more likely.

The Read to Succeed! Project will provide students with access to five computers equipped with scanners and assistive reading software. Students will be able to see their text books and classroom materials on-screen with words and text highlighted, as it is read to them in a human-like voice.

Included in the Read to Succeed! Project will be a day of training for the Special Education Specialist and the classroom teachers on the features and use of E ENGLISH software. The goal of the Read to Succeed! Project is to enable students with learning and reading disabilities to improve their reading skills to the point where they can succeed in school and develop the reading skills that will prepare them for high school and post-secondary education.

The budget includes funds for a Lab Pack containing five copies of Kurzweil Educational System’s Scan/Read Color software and five computers and scanners. This will enable five independent assistive reading workstations. This will give students the greatest flexibility in using their textbooks and other classroom materials. The E ENGLISHis a research-based assistive reading program developed with guidance from leading reading experts.

Standardized reading tests will be conducted at the beginning of the Read to Succeed! Program to determine reading speeds and comprehension and again at the completion of the school year to determine the level of improvements. Additionally, those students with ADD will be tested for increased reading attention spans.

We appreciate ABC Foundation taking an interest helping Loyola College School implement a program that will help our students succeed! Please give me a call at 703-555-1212 x342 if you require any further information.

Respectfully submitted,

Albin John

Special Education Coordinator

Attachments: